Studio Operations Manager - Interior Design

HOW TO APPLY (REQUIRED) Submit resume & portfolio via email to Ashley@thestudiobloom.co (not .com)Use " Studio Manager - Bay Area" in the subject line. ABOUT THE FIRM Studio Bloom is proud to partner with a high end residential interior design studio in the San Francisco Bay Area known for creating thoughtful, highly livable homes that balance beauty with function. Their work blends color, texture, and subtle whimsy with a refined, timeless sensibility, and is rooted in a deeply collaborative, client-centered approach. With a strong reputation for both design and execution, the team manages projects end-to-end—bringing a high level of organization, communication, and care to every phase of the process. ABOUT YOU You are a highly organized, proactive operator who takes ownership and follows through. You don’t wait to be told what to do—you anticipate needs, step in naturally, and keep things moving forward. While you’re comfortable in the details, you also think beyond tasks. You’re able to step back, see the bigger picture, and identify opportunities to improve how things are done. You bring a thoughtful, solutions-oriented approach and are energized by creating structure, clarity, and efficiency. Managing multiple moving pieces comes naturally to you, and you know how to prioritize effectively without losing sight of the details. You communicate clearly and professionally with both internal teams and external partners, and you’re comfortable holding others accountable to timelines and commitments. You’re curious and open to new tools and systems that can streamline workflows and reduce manual effort, and you enjoy finding smarter ways to operate. Above all, you are reliable, detail-oriented, and take pride in your work. You bring a calm, steady presence and are someone a team can depend on. POSITION OVERVIEW We’re seeking a full-time Studio Manager to serve as the operational backbone of the studio. This is a critical role for a growing interior design firm—the right person will own project coordination end-to-end, drive milestone accountability, and ensure projects move forward seamlessly across an active portfolio. You will work closely with the Principal and serve as a key point of contact for clients, vendors, and trade partners. ESSENTIAL FUNCTIONS include but are not limited to: CORE RESPONSIBILITIES include: Project Management & Milestone Ownership Own and actively drive project timelines from contract signing through installation and closeoutBuild and maintain detailed project schedules; proactively identify and flag delays or conflictsTrack all project milestones across the portfolio and ensure the team and clients are aligned at every phaseManage the Principal's project calendar; coordinate internal team schedules around key project datesConduct regular project status reviews and keep all stakeholders informed Vendor, Procurement & Logistics Serve as the primary operational point of contact for vendors, showrooms, workrooms, and trade partners across all projectsOwn and manage trade account relationships, including maintaining contacts, credentials, and termsOversee purchase orders, pricing, and order confirmations, ensuring accuracy and timely follow-throughManage the full lifecycle of furniture and decoration procurement—from sourcing and pricing through delivery and installationCoordinate delivery logistics, including receivers and installation teams, ensuring a seamless client experienceTrack orders, lead times, and delivery schedules, proactively addressing delays or issuesHandle damage claims, returns, and reorders, resolving vendor issues with minimal escalation FF&E Coordination Coordinate with the design team on FF&E tracking across renovation projects, from client approval through installationEnsure selections are accurately documented and reflected in tracking systemsSupport vendor communication on order status, lead times, and delivery schedulingFlag discrepancies or delays and help drive resolution Client Communication & Experience Interface directly and professionally with clients on scheduling, project updates, and coordination mattersPrepare and distribute meeting agendas, follow-up notes, and status summariesSupport a high-touch client experience consistent with Banner Day's standards Financial Administration Prepare and issue client invoices in QuickBooks; track payments and follow up on outstanding balancesAssist with basic bookkeeping coordination and expense trackingSupport the Principal with budget tracking across projects Studio Operations & Hiring Support Manage general studio operations: systems, processes, supply ordering, and day-to-day office administrationAssist with candidate screening and initial interviews when the firm is hiring QUALIFICATIONS 3–5+ years of experience in an interior design studio, architecture firm, or luxury residential environment preferredDemonstrated experience managing decoration or FF&E procurement — trade account management, purchase orders, and vendor relationshipsDemonstrated ability to independently manage multiple projects and deadlines without close oversightStrong working knowledge of Airtable, QuickBooks, and Houzz (or ability to learn quickly)Exceptional organizational skills — you spot what's missing before anyone has to askProfessional, polished communicator — comfortable with high-end clients and trade partnersProactive by nature: you take ownership, follow through, and close loopsDiscretion and good judgment in a small, close-knit team environment WHAT WE OFFER Competitive salary commensurate with experienceHealth Benefits: 90% coverage for health, vision, and dental insuranceWork-Life Balance: Hybrid work model with 3 days onsite/2 remote. After initial acclimation period, position will transition to 2 days onsite/3 remote.Paid Time Off: 3 weeks PTO plus holiday break401(k) Matching: Available after one year of employmentRemote Work: Remote capability subject to Principal approvalMaternity Leave: Paid maternity leave after one year of employmentEmployee Discounts & Perks: Discounts on design-related purchasesTeam-Building Events: Flower arranging, cooking classes, SF Decorator Showcase visits, and more HOW TO APPLY (REQUIRED) Submit resume & portfolio via email to Ashley@thestudiobloom.co (not .com)Use " Studio Manager - Bay Area" in the subject line.