Executive/Administrative/Personal Assistant in Dana Point

Job Opening - September 2022 - Dana Point, Ca Position: Executive/Administrative/Personal Assistant - with emphasis in Residential Real Estate Property Management, and assistance with interior design remodeling, and office administration. Ideally, we seek a Spanish/English speaking (fully bilingual) individual. While not required, strongly preferred. Wage: $22-$48 per hour based on experience – see below. Company purpose summary: Seashore Equities, LLC is a highly successful, closely held, private investment company. Our online presence is very minimal, on purpose, for high net worth privacy reasons, and to protect the financial status of the company, its owners, and the prestigious clientele we serve. Part of our work is providing extensive property management services to the company’s impressive client portfolio of high-end luxury residential real estate located in: Laguna Beach, San Juan Capistrano, Laguna Niguel, and Dana Point. Properties are within a 10 mile radius of our ocean front Monarch Beach corporate office. Details about the position: We seek a kind, caring, “customer service minded” individual who is very patient, and compassionate, one who receives instruction easily and readily and finds personal fulfillment through excellent follow through and friendly communication skills. Ideal candidate is personable, easy going, and has front-desk or concierge experience at a luxury hotel (examples are: Ritz Carlton, Montage, Waldorf Astoria, etc.). Ideally: years of experience in serving guests of high-end Michelin rated hotels, five diamond luxury resorts, five star restaurants, or Country Club type of employment is preferred. If you have not worked in these settings, but aspire to, we welcome your application. Our company is in an exciting growth mode. We are very successful and very sought after. We are pleased and excited to keep up with the growing demand for our excellence. We have a wonderful time at work and we truly enjoy what we do! The hours and days fly by at our amazing company! Internally we currently have four employees. Our CEO is 58 years-old, positive, enthusiastic, highly accomplished, could have retired many years ago and “loves to work.” Our Executive Vice President and Controller is super dedicated, naturally optimistic, and consistently successful because he is a financial expert. Our Executive assistant and Assistant Controller is caring, thoughtful, and very interior design creative. She is multi-talented and ‘wears many hats.’ She enjoys multi-tasking and manages small and large scale remodeling projects. Our Administrative/Personal assistant is attending university and serves part time three days a week. The four of us truly enjoy our work each day, and have great enthusiasm for our assigned duties and opportunities! We are a close team, and genuinely enjoy each other’s company. We also work closely with a highly accomplished independent licensed general contractor, and many, many independent licensed subcontractors (framing, electrical, plumbing, drywall, painting, detailed interior accents, cement work, swimming pool construction, etc.), as well as many other important specialty trades and subs. We also work closely with a list of capable handy persons, landscapers, and gardeners. Additionally we partner with exceptional independent licensed real estate professionals who assist us in listing, leasing, and/or selling different parts of the portfolio. We seek to hire one or more qualified assistants to join our caring team. We seek assistants who are exceptionally caring, courteous, kind, patient, and genuinely enjoy working in a ‘service oriented’ role to assist the CEO and our outstanding team! We seek ‘service minded’ individuals who naturally and truly enjoy serving others – particularly senior officer support. Daily duties include but are not limited to: extensive executive support by providing detailed note- taking, appointment making and attending, phone work, extensive follow up for dozens of items and duties, light office clerical work, typing, scanning, filing, traditional accounts payable, online banking, extensive online shopping and/or returns, purchases, pick-up and drop off of items at various properties, in-store shopping for hours at a time, handling and processing of highly important mail, digitizing and electronic filing of various documents, and careful computerized bookkeeping and recording. Light accounting is required. Basic book keeping skills required. Ideal candidate has years of experience as an executive assistant to high level executives. You will be required to routinely drive for or with executives to and from properties in company vehicle(s). This is so executives can ride share to increase productivity. The position requires significant time in studying for price comparisons. If you do not enjoy comparison ‘shopping’ for hours - both in person and on line, please do not apply Assistants sometimes are required to run many daily errands of various types including but not limited to: furniture shopping, showroom shopping, hard and soft good shopping and delivery for the minor or major extensive remodeling of fine homes. Additionally, the position requires extensive business item shopping, grocery shopping, post office, Fed-Ex, UPS, pick-up and delivery, and extensive rounding by company vehicle for the upkeep and high quality maintenance of our grand, residential client properties. You will be required to do grocery shopping at least once a week – sometimes multiple times, as well as door dash ordering of lunch, Costco runs, and extensive on line food shopping for our office and company kitchen. Light food prep and cleanup is required. Some gift shopping, and shopping for various other items is required. Ideally, we seek someone who loves food prep, to cook and dine! The company provides a lunch option (at company expense) for all employees M-F all year round. (Lunch cost for every employee is on a controlled company stipend amount for reasonable budgeting purposes.) Extensive and careful rounding service, to each property assigned must be done in person. This means driving a company vehicle to each sight, walking the properties inside and out, with or without other team members, inside and out, to make sure the property presents well and is being maintained. Challenges or concerns are shared with the team, and assistants follow up with plan corrections. We truly enjoy ‘the creative process’ and seek for assistants who do too. This is because: Some of the properties are full remodels. Some properties are under full new construction. Some are recently completed remodels and need furnishings and accessories. Others are short or long term rentals. Grand luxury residential real estate requires constant maintenance and careful monitoring. You will be assigned to round at least weekly, sometimes daily, to go to properties to meet with various personnel who assist with the maintenance of the properties. A company vehicle will be provided for all work related duties. However, you must have your own transportation to and from our corporate office. The position also requires careful assistance in the finding, hiring, and monitoring of persons who take care of housekeeping, window cleaning, front yard, side yard, backyard landscape, sprinkler systems, driveway cleanliness, swimming pools, tennis courts, sport courts, racquetball courts, courtyards, and other indoor and outdoor maintenance of each luxury property. As such, ideally assistants are bilingual in both English and Spanish so they can easily communicate with our highly valued and highly important Spanish speaking service personnel. Assistance also includes support for leasing of properties, both short term and long, and preparation for the sale of properties. Assistants will be required to meet with executives and vendors, on and off site, to create written “to-do” lists. Assistants must keep detailed notes during meetings to assist the company with its business models and plans. Qualified applicants must possess excellent organizational skills and follow up skills. Job Type: Full-Time Compensation: This position is currently paid by hourly wage, non- exempt. However, based on capacity, ability and administrative skills/management skills it may be salaried if applicant has extensive managerial experience and qualifies based on state and federal labor law. Compensation and potential with very good employee benefits may be offered based upon, but not limited to: background, and/or experience, and/or education or other training, and/or references. Daily hours worked are tracked and recorded utilizing a state of the art, easy to use, digital time clock keeping system. Wage: $22-$48 per hour based on criteria above. Job Growth Potential: If desired, potential job growth may be offered at the company’s sole discretion. For example: if, in time, an assistant seeks managerial or officer level work, the company may provide a growth opportunity at its sole discretion. This possibility would be based on the assistant’s previous historical accomplishments, longevity, references, employment history accomplishments, and consistent daily contributions. Benefits: Medical, dental, and vision insurance will be offered at the time of hire in accordance with our company employee handbook. This insurance normally becomes available on the 90th day of employment, and in keeping with State and Federal law. The company offers a sophisticated, high quality HMO or PPO health plan through United Health Insurance or similar. Shared expense is based on the plan selection. Our company paid portion will be explained in more detail if interviewed. The company offers a reliable choice of various health plans, some of which may be at the employee’s increased expense based on the employee’s choice of coverages and/or product selection. Highly important note: If health insurance is not needed or wanted, a higher wage(salary) for this position may be negotiated. Holiday Pay, Vacation Pay, Unpaid Time Off, Bonus Pay: *Seven paid holidays annually. *Vacation pay: one week accrued paid vacation (five days) after the first year of employment. Two weeks of paid vacation (10 days) after three years of employment. Potential for up to three, even four weeks of annual paid vacation based on: longevity and outstanding work performance (at the company’s discretion). *Reasonable “Time off without pay” is a routine possibility with enough proper notice – at the company’s discretion. *We are also a partially ‘performance based’ bonus compensating company with potential bonuses throughout the year based on historical accomplishments and/or readily measurable contributions quarterly and annually - at the company’s sole discretion. Work Schedule: M-F, Eight hour shift with thirty minute to one hour lunch break, based on the company and its executives work schedule, particularly the CEO’s, work schedule. Routine start time, with some rare exceptions is 8:45 or 9:00 AM - 5:15 or 5:30 PM with a 30 minute lunch break. If preferred, a one hour lunch break is optional, finish time would then be thirty minutes later. Work Location: Monarch Beach, CA 92629 *All properties are within 10 miles of our corporate office. A company vehicle will be provided for certain specific work related duties which will be explained. The company vehicle is kept at our corporate office. You must have your own transportation to and from the company office. Seashore Equities is an equal opportunity employer. Please email your cover letter and resume to Inquiries@SeaEquities.com. We look forward to interviewing potential candidates through Zoom.