Executive Assistant - Part Time

Executive Assistant This role provides high-level administrative and coordination support across executive operations and marketing. The position is responsible for ensuring day-to-day activities run seamlessly, supporting the Principal and the GSI team, and maintaining a polished and consistent brand presence across all touchpoints. Executive Assistant Tasks Administrative Coordination Managing and coordinating meetings and appointments, including calendar updates and communications for the Principal Coordinating business and personal travel arrangements for the Principal (flights, hotels, reservations) Coordinating personal appointments, cards, and gifting needs for Principal Financial Administrative Support Monthly financial reporting administrative support to the Director of Operations Special Projects Conducting research and coordination to support operational projects and growth initiatives, as directed by leadership Compiling findings into clear, organized spreadsheets and summaries Sharing information and insights in a structured and timely manner Marketing Support Coordinating printing and ordering of marketing collateral Conducting research and coordination for marketing initiatives (events, venues, partners) Compiling information into clear summaries and spreadsheets Qualifications Education High school diploma or equivalent required; Associate or Bachelor's degree in Marketing, Business Administration, Communications, Hospitality, or a related field preferred Relevant certifications in marketing platforms, office administration, or project coordination are a plus Experience 2+ years of experience in executive assistant, office administration, marketing coordination, or similar roles Experience supporting leadership and managing multiple priorities in a fast-paced environment preferred Familiarity with marketing platforms, content management systems, or design tools (Canva, InDesign, Later, etc.) strongly preferred Experience in a professional, client-facing, or luxury service environment is a plus Skills Exceptional organizational and time-management skills with strong attention to detail Excellent written and verbal communication skills Ability to manage multiple responsibilities while maintaining accuracy and professionalism Strong interpersonal skills with a client-focused, service-oriented mindset Proactive problem-solving and ability to anticipate needs High level of discretion and confidentiality when handling sensitive information Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and marketing/design tools Ability to maintain a polished, professional presence aligned with brand standards Physical Requirements Ability to move throughout the studio and remain on feet for extended periods as needed Capability to lift and carry materials up to 25 lbs (samples, marketing materials, packages) Manual dexterity for handling materials, organizing assets, and using office equipment Ability to communicate clearly in person, by phone, and via digital platforms Firm Info and Culture Based in Philadelphia, Glenna Stone Interiors is the trusted firm for luxury homeowners seeking interiors defined by beauty, harmony, and radiance. Known for our award-winning, modern-meets-timeless aesthetic, we engage deeply with our clients and bring a 360-degree approach to both design and project management. At Glenna Stone Interiors, we are fully engaged in our work every day. We listen with intent, create with purpose, and grow through challenges. We celebrate our successes as a team and take pride in transforming our clients' visions into reality through thoughtful, elevated design. Equal Opportunity Statement Glenna Stone Interiors is an equal opportunity employer committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected classification under applicable laws. Pay: From $25.00 per hour Expected hours: 20.0 per week Application Question(s): Please describe your experience supporting senior leadership, managing schedules or coordination tasks, and balancing multiple priorities in a fast-paced professional environment. Glenna Stone Interiors operates in a highly polished, luxury client-focused environment where professionalism, communication, discretion, and attention to detail are critical. Why do you believe you are a strong fit for this type of role and environment? This is a part-time position working approximately 20 hours per week. Are you able to meet the schedule expectations of this role? Work Location: Hybrid remote in Philadelphia, PA 19118