Design/Furniture Showroom Office Administrator

Office Administrator Interior Design Firm is opening a new Furniture and Home goods showroom and is looking for an organized, personable, goal-oriented person with excellent communication skills and a great attitude to handle administration. Loving design and furniture is also a plus. The office administrator would provide support to the Interior Design firm and the retail showroom, as the two entities share clientele and inventory. The administrator would manage communications between the two, ensuring the smooth operation of both. This is an extremely important position within the company as this person may be the first person a client or customer has contact with. An engaging, confident person who likes to get it done. What the job entails: Greet clients/guests when they arrive and direct them to the appropriate designer/salesperson Phone/texting and emailing; this position coordinates vendors, trades and clients to complete client work or set vendor product meetings; manage pickup/delivery of product. Filing/record keeping; both digitally and hardcopy; maintain an organized and intuitive filing structure Light bookkeeping; Accounts Receiving/Payable; ordering product and paying vendors and recording activity in our tracking software; monthly design billing. Creating proposals and invoices for design and retail clients. Update databases/spreadsheets for client projects and showroom inventories. Work with designer(s) and retail team to give them insights and information/reports on inventory tracking, pricing, procurement and management. Track and replace office supplies, and make sure client comfort items; flowers, candy, dog biscuits, coffee and water, soap and lotion are in good supply. Sort and manage mail and packages; Work in concert with the rest of the team to keep things organized, neat and tidy. What the job requires: Attention to detail. This job is for you if you think most people don’t follow directions as closely as you do! You live to catch what others miss. Organization/Arranging ability; schedules may change, but you love the challenge of getting everything teed up and ready to go! Strong written and verbal communication; you are always really nice, you know how to get the point across and draw boundaries when and where necessary in the most courteous way possible. Multi- tasker; you just work better when you’re busier. Goal-oriented; You are energized by a list of To-Dos you get to cross off and you like to encourage others to set and meet their own. Experience: 2 years retail or customer service; 2 year Administrative; scheduling, answering phones Computer skills; Familiarity with Apple products; google sheets/excel/numbers, google workspace/drive app; familiarity with Quickbooks or similar bookkeeping software; familiarity with inventory software a plus! Qualifications: Minimum; High school diploma w/three years customer service/admin experience or some college courses Experience as indicated above Pay $20-25/hr depending on education/experience Job type: on site employee; 30-40hrs per week Requirement: Covid 19 vaccination