Administrative Coordinator

We are a small, established interior design firm based in Williamsville, NY, seeking a highly organized and detail-oriented Administrative Coordinator to support our growing business. This is a fantastic opportunity for someone who values flexibility in their work schedule and enjoys being part of a small team. Position Overview This role is ideal for someone who thrives behind the scenes, enjoys managing details, and is comfortable working independently while collaborating closely with our bookkeeper and design team. You will be responsible for tracking and organizing key administrative and financial information related to project management, product purchasing, email management and client communication. Key Responsibilities • Track and organize purchasing, invoices, billing, and collections • Maintain accurate project management records and documentation within our software system • Coordinate closely with our bookkeeper to ensure financial accuracy • Manage digital files, spreadsheets, and administrative systems • Communicate clearly and professionally with vendors, clients, and team members • Support day-to-day administrative needs of the firm Qualifications • Exceptionally detail-oriented and highly organized • Tech-savvy and comfortable learning new systems and tools • Strong written and verbal communication skills • Ability to work independently and manage time effectively • Previous administrative experience preferred • General knowledge or background in bookkeeping/accounting is preferred (though this is not a true bookkeeping role) Work Environment & Schedule • Part-time: 15–20 hours per week • Approximately 90%+ remote; occasional in-person work in Williamsville, NY • Flexible schedule with the ability to largely set your own hours Why Join Us • Flexible, remote-friendly role • Collaborative and supportive small-team environment • Opportunity to work in the interior design industry • Ideal for someone seeking meaningful part-time work with autonomy To apply: Please submit your resume and a brief cover note explaining why this role is a good fit for you. Job Type: Part-time Pay: $22.00 - $30.00 per hour Expected hours: 15 – 20 per week Benefits: • Flexible schedule Work Location: Hybrid remote in Buffalo, NY 14221