Seeking Organized Detail Oriented Office Manager

We are a quick paced and growing Interior Design firm in the Almaden area of San Jose. We are looking to hire an enthusiastic full time office assistant to help us with backend organization and systems. Candidates need to be well organized, exceptional communicators, upbeat and self starters. Must be a team player and willing to play a supporting role in our firm. Design Office Manager Responsiblities include: Strong customer service background Excellent verbal and written communication skills Must be comfortable and professional on phone calls and have excellent email skills Ability to manage various tasks at one time Purchasing and tracking orders for fabric, tile, material and furniture samples Verify purchase orders against vendor acknowledgements Regularly update delivery timeline of all items on order Coordinate delivery of all items purchased with design team, clients and contractors Inspect orders upon delivery for accuracy and to identify defects or damage. Respond to all requests for product repair or replacement Follow up by email or phone with vendors and clients Assist designers with selections, pricing and other design related tasks Highly flexible and comfortable working with a diverse set of people Excellent work ethic with the ability to work independently Keep the studio tidy by refiling samples Maintain our studio library including re- shelving catalogs/samples and keeping catalogs/samples up-to-date. Organize Design Digital Files Social Media Managing experience a plus Must be able to lift and carry 20 lbs. Experience in the design industry preferred but not required. Hours are Monday through Friday 30 hours a week to start. Flexible start and stop time within normal business hours. Must have car, laptop computer and cellular phone for work use. We reimburse for mileage driven on company business but not for cell phone or laptop use. This position does not offer any medical or dental benefits. Please email us your resume and a cover letter describing which position you are applying for. We will only consider candidates who are computer literate and have solid administration experience.