Secretary

We are looking for a Secretary for our growing Interior Design/Home Remodeling company to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Secretary, you will be the first point of contact for our company. Our Secretary's duties include welcoming guests and greeting customers who visit the business, offering customer and client support, coordinating front-desk activities including distributing correspondence and redirecting phone calls, and offering administrative support across the organization. The Secretary’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. DUTIES: -Greet and welcome guests as soon as they arrive at the office -Direct visitors to the appropriate person and office -Answer, screen and forward incoming phone calls -Respond to emails -Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) -Provide basic and accurate information in-person and via phone/email -Receive, sort and distribute daily mail/deliveries -Update calendars and schedule appointments for the Interior Designer -Perform other clerical receptionist duties such as filing, photocopying, and faxing -Assist other coworkers as needed. LEARNING OBJECTIVES: Our goal is to provide experience in the Home Remodeling and Interior Design Industry. We are looking for someone who is willing to learn and grow with us as well as someone that is willing to provide ideas for further success. For us, the most important thing we ask is to be truthful, organized and professional. REQUIREMENTS: Proven work experience as a Secretary or similar role -Proficiency in Microsoft Office Suite -Hands-on experience with office equipment (e.g. fax machines and printers) -Professional attitude and appearance -Solid written and verbal communication skills -Ability to be resourceful and proactive when issues arise -Excellent organizational skills -Multitasking and time-management skills, with the ability to prioritize tasks -Customer service attitude -High school degree; additional certification in Office Management is a plus -Construction Industry Experience is a PLUS -Marketing and Sales background is a PLUS