Project Manager & Procurement Specialist at Interior Design Firm

Aleksandra Nova Design is a boutique luxury interior design firm based in Chicago and expanding to Miami We focus on large-scale new construction, as well as remodeling and full-scope furnishing projects. we are seeking for a project manager to join our small but mighty team to grow with us as the company is expanding into further horizons. Job Description... We are seeking a talented and experienced Project Manager & Procurement Specialist to join our dynamic team. This role will play a crucial part in overseeing procurement activities, project management tasks, and bookkeeping responsibilities to ensure the smooth execution of our projects and the satisfaction of our clients. Responsibilities: • Obtain quotes from vendors for materials, products, and services required for projects. • Place orders with vendors and manage the procurement process from start to finish. • Manage deliveries and coordinate logistics to ensure timely receipt of materials and products. • Effectively manage relationships with vendors, negotiating terms and resolving any issues that may arise. • Schedule deliveries and installations, coordinating with vendors and subcontractors as necessary. • Conduct research on materials, products, and vendors to enhance project offerings and stay updated on industry trends. • Schedule and conduct vendor meetings, attending onsite meetings as needed. • Issue quotes to clients and prepare purchase orders for approved items. • Generate and issue invoices to clients, ensuring accuracy and timeliness. • Process payments to vendors and manage accounts payable. • Assist in value engineering efforts to optimize project costs without sacrificing quality. • Manage subcontractors during project execution, ensuring adherence to project timelines and quality standards. • Reach out to new vendors to expand our network and source innovative products. • Manage accounts, including client and vendor account management. • Prepare presentations for client meetings and design reviews. • Maintain inventory lists for materials and products, ensuring accurate stock levels. • Maintain a comprehensive sample library for use in client presentations and design inspiration. • Work closely with the design team to keep projects on budget and within financial constraints. Requirements: • Proven experience in project management, procurement, and bookkeeping, preferably in the interior design or related industry. • Strong organizational skills with the ability to manage multiple projects simultaneously. • Excellent attention to detail and accuracy in procurement and bookkeeping tasks. • Proficiency in Microsoft Office Suite and project management software. • Exceptional communication and interpersonal skills, with the ability to build and maintain relationships with clients, vendors, and contractors. • Knowledge of procurement processes, vendor management, and accounting principles. • Ability to work independently and collaboratively in a fast-paced environment. • Bachelor's degree in business administration, interior design, project management, or related field preferred. • Must have a car and valid drivers license. We are seeking an individual with a dynamic personality and exceptional qualities to join our team as the Project Manager & Procurement Specialist. The ideal candidate will possess the following attributes: • Positive Attitude: A positive outlook and enthusiastic approach to their work, contributing to a supportive and collaborative team environment. • Active Self-Starter: Proactive and self-motivated, able to take initiative and drive projects forward independently. • Willingness to Grow: Committed to personal and professional growth, with a desire to continually learn and develop within the role. • Long-Term Commitment: Seeking a candidate who is not planning to relocate in the near future and is dedicated to building a long-term career with our company. • Team Player: Enjoys working collaboratively within a team, fostering open communication and mutual support. • Ability to Thrive in a Fast-Paced Environment: Comfortable working in a fast-paced setting, managing multiple priorities and deadlines effectively. • Extremely Organized: Highly organized with excellent attention to detail, ensuring accuracy and efficiency in all tasks. • Initiative and Company Growth: Takes initiative to identify opportunities for company growth and actively contributes ideas and solutions. • Reliability: Dependable and consistent, able to be relied upon to meet commitments and deadlines. • Integrity: Demonstrates honesty, transparency, and ethical behavior in all interactions and decision-making. • Loyalty: Displays loyalty to the company and its mission, dedicated to contributing to its success and growth. • Adaptability: Able to implement and adapt to changes in project scope, priorities, and requirements, demonstrating flexibility and resilience in dynamic work environments. • If you believe you possess these qualities and are excited about the opportunity to contribute to our team, we encourage you to apply! Please submit your resume and cover letter to [contact email/website], outlining how your skills and experience align with the position requirements and why you would be an excellent fit for our team. We look forward to hearing from you! How to Apply: If you are a motivated and detail-oriented individual with a passion for project management, procurement, and interior design, we would love to hear from you! Please submit your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this role to Aleksandra@AleksandraNovaDesign.com We look forward to reviewing your application. Job Type: Full-time Pay: $53,000.00 - $63,000.00 per year Benefits: • Dental insurance • Health insurance • Paid time off • Vision insurance Experience level: • 3 years Schedule: • 8 hour shift • Monday to Friday Work Location: In person