Project Assistant | Office Assistant

Starting Pay: $19.00 - $21.00 per hour Job description: Office Assistant / Project Assistant (In-Office) Doran Taylor Interior Design Please read the full job description before applying. About Us Doran Taylor Inc. is a high-end interior design firm with over 35 years of experience. We are a small, dedicated team of 10–15 professionals committed to delivering exceptional service and results for our clients. Position Overview We are seeking a highly organized and proactive Office Assistant / Project Assistant to support the logistical and administrative side of our design projects. This role is not a design position and is not a pathway to a designer role. Instead, it focuses on project coordination, client communication, and office operations. This is a full-time, in-office position. Remote work is not available. Key Responsibilities Project Coordination & Logistics Manage project logistics from initial stages through installation Prepare detailed client quotations, including pricing custom furniture, lighting, bedding, window treatments, etc Obtain and coordinate quotes from vendors Place, track, and manage client orders; resolve issues and file claims as needed Maintain consistent follow-up with vendors and clients, documenting all updates Coordinate closely with Designers, the Office Manager, and Warehouse staff Assist with and help oversee project installations Client Relations Serve as a primary point of contact for clients throughout projects Provide a high level of customer service through daily communication Manage client accounts and maintain strong relationships Administrative & Office Support Perform general office duties including: Answering a multi-line phone system Scheduling appointments Filing and organizing documents Maintain and update client materials: Including Milanote boards, Notion boards, Google Drive files and Physical client binders (cut sheets, spec sheets, product images) Prepare the sample room for client and vendor meetings, tidying up after each appointment Make appointment reminder calls Inventory & Operations Oversee showroom and warehouse inventory, including furniture, lighting, accessories, and consigned artwork Maintain organization, labels, and accessibility of all inventory Lead biannual inventory counts Build and maintain relationships with local artists Order and restock office and warehouse supplies, including snacks and beverages Team Contribution Adapt to changing priorities in a small business environment Take initiative and ownership of tasks and projects Support team members as needed Perform additional duties as assigned Qualifications Minimum of 3 years of experience in office administration and/or project coordination Strong organizational skills with the ability to multitask in a fast-paced environment Excellent written and verbal communication skills Detail-oriented with strong problem-solving abilities Ability to manage multiple client projects simultaneously Proactive, self-motivated, and dependable Professional, accountable, and team-oriented mindset Comfortable working independently and collaboratively Proficiency in Microsoft Office Familiarity with Notion and Milanote is a plus Demonstrates emotional intelligence and professionalism Work Environment Expectations In-office, desk-based role with frequent client and vendor communication Requires consistent, reliable attendance Must be comfortable working closely within a small team How to Apply Qualified candidates should submit: Resume Cover letter References Please use your cover letter to explain your interest in this position. Kindly do not call or visit the office regarding this position. Pay: From $20.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Work Location: In person