Procurement Coordinator for Interior Design Projects

Key Responsibilities: • Procure and track orders for furnishings, fixtures, and materials based on project specifications and timelines. • Liaise with vendors from quote requests through delivery, managing order confirmations, ETAs, and resolving delays or discrepancies. • Coordinate deliveries, installations, and schedule updates with vendors, warehouses, and internal team members. • Maintain accurate and up-to-date procurement records. • Process purchase orders, proposals, invoices, and payments. • File and manage damage claims, returns, or warranty issues. • Communicate effectively with vendors, clients, and internal accounting regarding all order-related matters. Administrative Support: • Provide administrative assistance to the Interior Design team across multiple projects. • Generate detailed expediting reports and monitor procurement milestones. • Serve as a key point of contact for scheduling installations and managing vendor/client communications. • Maintain inventory and product tracking systems. • Support design team during furniture installations, photo shoots, and project wrap-up. • Manage the design library: organize samples, maintain vendor catalogs, and facilitate new product presentations. • Assist with product sourcing and add items to design software for proposals and presentations. • Occasionally help with visual presentations using InDesign or other studio software tools.