OFFICE & PROCUREMENT ADMINISTRATOR (Interior Design Studio)

Shannon Scott Design is an ethical and sustainably focused interior design, build, and project management studio based in Santa Barbara, California. We create beautiful, luxury residential and hospitality interiors for a host of clients and are expanding rapidly. We are looking for an individual who aligns with our values, along with our commitment to creating beautiful, well thought out spaces, to join our dynamic team. This is an outstanding opportunity for an exceptional Office & Procurement Administrator who wants a long-term position with an evolving studio and brand. This role must be filled by someone who can quickly train and take on the responsibilities, for this reason we are asking for candidates with 3 years plus of experience preferably in the interior design, architecture, or construction field in the areas listed below: KEY ROLES & RESPONSIBILITIES • General office roles and responsibilities such as answering phones, taking messages, email correspondences, opening and closing the studio, and maintaining office supplies. • Vendor payments, tracking orders, and arranging deliveries, as well as coordinating quotes and estimates – keeping detailed notes and spreadsheets. • Vendor W9 and insurance management, keeping Bookkeeper updated with these documents for tax and audit filing purposes. • Client billing and payment tracking, as well as assisting with client budgets – this will include corresponding with clients and following up on late payments. • Maintaining and establishing office administration procedures. • Record keeping of both physical and digital files. • New client onboarding process. The right team member for this role will need to be outgoing and well organized, it is essential our new clients feel confident with our team right away. As part of our successful team, you must be comfortable wearing many hats and perform in several roles simultaneously. You must be able to work well independently and possess a strong ability to self-manage, self-start, and think out of the box. ATTRIBUTES & SKILLS • Positive attitude, friendly and outgoing, strong people skills, and a genuine desire to help others – this role interacts directly with all studio visitors, inquiries, and vendors. • Expertise and accuracy working with numbers and financial information. You will track data, budgets, and have spreadsheets to update. • Quick problem-solving skills, and a proactive mindset to get ahead of issues. • Detail orientated; careful attention to detail is critical in this role. • Excellent written and verbal communication skills • Microsoft Suite: Word and Excel a must – full suite preferred. • Must have your own transportation, valid driver’s license, and insurance; bank deposits and errands are part of this role. • Help to refine and manage office procedures and policies • Must be able to carry boxes or packages up to 25 pounds. COMPENSATION Salary range: 56K-66K per year, based on professional experience. Full-time position. Our benefits include paid end of year time off, paid holidays, health insurance, and matching retirement plan. TO APPLY Qualified candidates submit the following: 1. Cover letter stating why you would like to join our team and feel you would be a great fit. 2. Your salary requirements. 3. Resume. 4. Three professional references. In an effort to help us manage this process, please do not call, or contact us in any way other than as noted.