Office Manager

Company Description Studio H Architects | Interior Design is a leading firm in architecture and interior design known for creating exceptional designs that reflect individual styles and brands. Our ethos of transparent communication and "form follows function" philosophy ensures that every space combines beauty with purpose, prioritizing both aesthetics and functionality. Role Description This is a full-time on-site Office Manager role located in Meridian, ID at Studio H Architects | Interior Design. The Office Manager will be responsible for overseeing administrative tasks, providing customer service, managing office equipment, and assisting with office administration on a day-to-day basis. Compensation and Benefits Pay DOE. Health and Dental Insurance 401K with employer match Christmas to New Years week paid time off guaranteed. Responsibilities Bookkeeping: • Entering financial data. • Managing accounts payable and receivable. • Reconciling bank statements. • Provide Weekly P&L updates via email. • Quarterly Balance Sheet & P&L reconciliation and review. • Coordinate & reconcile tax payments. Budgeting and Expense Management: • Assisting in budget preparation. • Monthly budget monitoring & meeting with Principals. • Processing monthly invoices. • Direct email/call Follow up on late payments (60 days+). • Processing Consultant Bills for payment. Record Keeping and Documentation: • Maintaining accurate and organized office files and records. • Ensuring data integrity and confidentiality. • Developing and maintaining filing systems. Front Desk Management: • Greeting and assisting visitors. • Answering and directing phone calls. • Handling inquiries and providing information. Office Operations: • Overseeing daily office operations and ensuring smooth workflow. • Developing and implementing office policies and procedures. • Maintaining a safe, clean, organized, and efficient office environment. Supply and Inventory Management: • Managing office supplies inventory, including ordering and restocking. • Maintaining relationships with vendors and negotiating contracts. • Managing office equipment and ensuring proper maintenance. Scheduling and Coordination: • Scheduling and coordinating meetings, appointments, and events. • Managing calendars and travel arrangements. • Handling incoming and outgoing mail and correspondence. External Communication: • Managing correspondence with clients, vendors, and other external parties. • Maintaining professional communication standards. Internal Communication: • Serving as a point of contact for internal questions. • Disseminating information and updates to staff. Onboarding: • Assisting with the onboarding process for new employees. • Preparing new employee workstations and materials. Employee Relations: • Serving as a point of contact for employee inquiries. • Assisting with the implementation of HR policies. • Create and maintain a Standard Operating Procedures Handbook for all office functions. Maintenance and Repairs: • Coordinating office maintenance and repairs, as occurs. Key Skills: • Excellent organizational and time management skills. • Strong written and verbal communication skills. • Ability to multitask and prioritize tasks. • Problem-solving and decision-making skills. • Interpersonal skills and the ability to work effectively with others. • Knowledge of Quickbooks preferred.