Interior Design Assistant

Requirements: • English language proficient • Must have at least 6 months of experience in customer service or interior design... • Flexibility to work some hours from 8:00am-6:00pm and possibly include to work during a weekend every other month • HS Diploma, GED / equivalent or college student • Computer literacy and typing skills of 25 words per minute • Self-motivated and able to adapt and comprehend changes in business processes or procedures • Own vehicle to visit sites or transport to vendors • Drivers License and social security • Exceptional English written & verbal communication skills • Exceptionally strong attention to detail and organization skills • Self-starter who catches on quickly and takes initiative • Team player who takes responsibility without excuses • Criminal record check required • Contribute to office activities, initiatives, and learning programs • Capable of thinking creatively and identifying proactive solutions • Coordinate guidance to team and consultants • A keen eye for detail is a must Admin: • Provide support with all phases of the design process, including consultations, site visits, design development, presentations and delivery • Take notes at design consultations and client meetings • Type up notes to send to client after every meeting • Create fee proposal after each design consultation • Follow up with potential clients • Maintain a clean and organized office environment and materials library • Run errands outside of the office such as picking up and returning samples, dropping of fabrics, picking up checks, gathering accessories etc • Supervising trade installations i.e. drapery, wallpaper, plumbing and electrical installs. Etc • Communicate with clients via in person, phone or email Design: • Assisting designer on measures and documenting the site • Draft and design floor plans, elevations and detailed sections, specialty elevations responsibility for making sure all plans, elevations and perspectives are created and approved by designer • Participate in creation of design concepts for client projects if needed • Identify items not yet selected if there are any and help assist lead designer in selection and procurement • Create proposals for design presentations. Procurement: • Pricing all items from vendors. • Getting freight quotes • Creating proposals in our software Quickbooks (we will provide training) • Converting proposals to invoices and PO at the time of ordering. • Submitting orders and filing in the proper place on project mgt board • Order client materials and consistently follow up on said orders • Handling the receiving process of merchandise • Tracking the shipping, receiving and delivery costs of each item for each job • Keep client schedules up to date with accurate ETAs • Handle any damages to client purchases • Handle preparing work orders for window treatments and other soft goods • Maintain client overall spreadsheets with updated purchase order numbers, invoice numbers and running totals