Interior Design Administrative Specialist

Administrative Assistant - AR/AP & Procurement Support (Furnishings Industry) Shift/Hours: Monday - Friday, 8:00 am - 5:00 pm Pay Rate: Approximately $25 per hour, depending on experience. Location: Woodstock, GA A dynamic and growing interior design firm in Woodstock, GA, is seeking a detail-oriented and organized Administrative Assistant to support their team. This is an excellent opportunity for an individual with strong administrative, accounts receivable/payable, and some procurement experience (ideally within the furnishings, building, or related industries) to contribute to exciting projects. If you value a consistent work schedule and a potentially shorter commute in the Woodstock area, we encourage you to apply. Responsibilities: • Provide comprehensive administrative support to the team. • Manage accounts receivable (AR) processes, including preparing invoices related to procured furnishings and following up on client payments. • Handle accounts payable (AP) tasks, such as processing and reconciling vendor invoices for furniture, fixtures, and equipment (FF&E). • Assist the Procurement Specialist with various procurement-related tasks, including: • Gathering information and basic research on potential vendors and products. • Assisting with the preparation of basic quotation requests. • Maintaining procurement-related documentation and records. • Potentially assisting with order tracking and follow-up. • Maintain accurate and organized financial records within QuickBooks. • Utilize Excel for data entry, organization, and basic reporting. • Communicate effectively with vendors and internal team members. • Perform other administrative and clerical duties as needed. Requirements & Other Qualifications: • Proven experience in an administrative role. • Solid understanding and experience with Accounts Receivable (AR) and Accounts Payable (AP) processes. • Some experience in procurement, buying, or sourcing is required, ideally within the furnishings industry (multi-family or retail) or a related field such as the building industry. • Proficiency in QuickBooks is essential. • Strong working knowledge of Microsoft Excel. • Excellent organizational skills and attention to detail. • Strong written and verbal communication skills. • Ability to manage time effectively and prioritize tasks. • A proactive and positive attitude with a willingness to learn. Job Type: Full-time Pay: $25.00 per hour Schedule: • 8 hour shift • Day shift • No weekends Application Question(s): • This position requires experience in procurement, buying, or sourcing in a required, ideally within the furnishings industry (multi-family or retail) or a related field such as the building industry. Please list the names of the companies, listed on your resume, that show this experience. Experience: • Procurement: 1 year (Required) • Accounts payable: 1 year (Required) Work Location: In person