Administrative Assistant - Interior Design - VA

Essential Duties and Responsibilities • Project and Client Management: • Managing the design project calendar and tracking project timelines • Scheduling client meetings, site visits, and vendor appointments • Maintaining organized client files with project details, contracts, and correspondence • Following up with clients regarding approvals, payments, and project updates • Financial and Administrative: • Processing invoices and purchase orders • Tracking expenses and maintaining project budgets • Managing accounts payable and receivable • Organizing tax documents and business receipts • Handling basic bookkeeping tasks • Vendor and Inventory Management: • Ordering material samples, furniture, and decor items • Tracking shipments and deliveries • Maintaining the materials library and sample organization • Coordinating with vendors and suppliers • Managing inventory of office and design supplies • Office Operations: • Answering phones and responding to client inquiries • Managing the designer's email and correspondence • Filing and organizing digital and physical documents • Coordinating office maintenance and supplies • Taking meeting minutes and creating project reports • Marketing and Social Media: • Updating the company website and social media accounts • Organizing professional photography of completed projects • Assisting with blog posts and newsletters • Managing the company's portfolio and project imagery • Coordinating marketing materials and promotional events Education & Experience • At least high school • 3 years of experience