Administrative Assistant

Santa Barbara based Interior Design Firm has a position available for a motivated Administrative Assistant looking to engage in the world of design and assist with coordinating our office and team. Our firm focuses on high- end, luxurious, timeless residential interior/exterior design and architectural detailing. Candidate will work in our Montecito studio in collaboration with the Principal (Marc Normand Gelinas) and Senior Designer (Allen Hart). Must be able to work at a fast pace, manage multiple jobs at once, and be able to shift efficiently from project to project to execute each task at hand. Retail experience a plus. Skills & Requirements: • Detail oriented and highly organized • Self-motivated with ability to work autonomously • Skilled professional communication via phone and email • Excellent interpersonal skills • Ability to prioritize tasks in a fast-paced environment • Proficiency in Microsoft Excel, Word & Google Sheets • Must possess valid driver’s license and means of transportation Job Description & Duties Perform general office duties: • Hours: Tuesday through Saturday, 9am – 5pm • Answer phones, voicemails and greet visitors to the studio • Check mail, sort through and dispose of junk mail • Schedule appointments and maintain calendars • Schedule and coordinate staff and other meetings • Prepare communications, such a memos, emails, invoices, reports and other correspondence • Manage accounts and perform general bookkeeping • Kitchen, organizing and maintaining • Running errands / pickups for clients, FedEx and UPS drop offs, etc. • Maintain File Cabinets - organization Assist Principal, Senior Designer on daily basis • Maintain sample library: Fabrics, rugs, wallpapers, tile, stone, wood etc. • Call for pricing / stock on needed fabrics, tiles etc. & follow up as needed • General meeting prep • Generate reports with order ETA and tracking • Maintain and keep organized client design baskets • Assist with errands and memo items on installation days