ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT SUMMARY Anacapa Architecture is searching for a hardworking, organized, and driven individual to join our design-oriented team. We are a small, dynamic architecture studio of highly creative and competent designers. We are seeking an Administrative Assistant to support a wide variety of office administrative functions and office operations. Essential Functions of the job include but are not limited to: Admin Assistant • Daily monitor and respond to Principal’s emails • Manage Principal’s calendar • Facilitate and set up meetings Office Administration • Receptionist duties: answering incoming telephone calls, directing calls and walk-ins, handling public inquiries, mail distribution to staff • Monitor general office email inbox • Purchase and restock office supply inventory • Time tracking: ensure staff time sheets are completed bi-weekly • Reimbursable expense tracking: assist the accountant to ensure all expenses are accounted for. • Organize and manage office events • Set up in-office meetings • Assist with Monthly Invoicing • Coordinate staff travel reservations • Support staff with clerical and administrative duties on request • Coordinate interior office maintenance • Ensuring a clean, organized, and professional office environment Human Resources • Complete job postings and arrange interviews for new hires • Manage new hire workstation set up Education/Experience Requirements: • Bachelor’s Degree • Two years administrative experience • Proficient in Microsoft Office Applications • Knowledge of the current Adobe Creative Suite • Previous support in an administrative role • Ability to multi-task in a fast-paced environment • Exceptional attention to detail and highly organized • Ability to prioritize and to manage work independently • Excellent verbal and written communication skills • Must have car and a valid driver’s license • Ability to work constructively as a member of a team ABOUT US Anacapa is a highly progressive architecture and design firm based in Santa Barbara, California with an office in Portland, Oregon. We are an innovative team of creative young designers who work collaboratively on all our projects. Our portfolio includes mixed-use urban infill, custom residential, commercial interiors, hospitality, interior design, high profile redevelopment and adaptive reuse. We embrace innovative ideas and encourage a creative and entrepreneurial approach to all projects. TO BE CONSIDERED: Please email your cover letter and resume to info@anacapaarchitecture.com. Please visit our website and Instagram account to familiarize yourself with our work. Website: www.anacapaarchitecture.com Instagram: Anacapa_Architecture