Purchase Coordinator

PROJECT- Purchase Coordinator, Roberts Design Group, Ocala FL Job Category: Executive & Administration Requisition Number: PROJE001627 Posted : April 7, 2026 Full-Time On-site Locations Showing 1 location Ocala, FL 34482, USA Description PROJECT / PURCHASING COORDINATOR REPORTS TO: LEAD DESIGNER GENERAL SCOPE RESPONSIBILITIES Process all incoming purchase requests Obtaining quotations from Vendors Assist with Vendor Bid analysis Issuing Purchase Orders in QuickBooks Process Orders and Track all PNC Credit Card payments and Invoices Maintain Payment Receipts for Concur Credit Card Statement Reporting Process Invoice Payments with Accounts Payable Depts as needed, requesting the required Oracle Purchase Orders and Invoice submission Order and maintain Office & Breakroom Supplies Maintaining Vendor Log Sheet, Project Spreadsheets, and General Record Keeping Monitor Order Status and update Project Books regularly Regular communication with the Receiving warehouse on order arrivals Resolve Order issues with Vendors (i.e., damages, facilitating return to vendors' shipments) Coordinate Order Logistics with Vendors, Logistics Team, and Receiving Warehouse/s Assist with Project Close-out and Request internal Accountant Bill Backs Order and maintain Office & Breakroom Supplies Answer incoming calls for the office REQUIRED EXPERIENCE AND SKILLS Professional, results-oriented person with creative problem-solving skills Excellent communication skills, both verbal and written Able to effectively coordinate and balance a number of projects simultaneously Ability to work with team members Must have 4-5 years of purchasing experience, preferably in FF&E Proficient computer skills, with knowledge of QuickBooks and Microsoft Outlook, Excel, and Word Applications Previous experience in Purchasing for Hotel/Restaurant Operations, High-end Luxury Residential projects a plus Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.