Glenna Stone Interiors

Manage expediting, which includes regular follow-up with vendors who have outstanding orders: managing correspondence on completion dates, shipping arrangements, and open questions.Review and approve acknowledgements for all non-custom orders.Hold vendors accountable to quoted lead times.Proactively escalate issues to the Senior Designers, including availability changes, extended lead times, and product and pricing discrepancies.Maintain Studio Designer with all critical order information throughout the expediting process, including ship dates, tracking numbers, and any relevant notes on the PO, ensuring the design team has accurate and up-to-date visibility at all times.Deliver weekly internal status reports to the Senior Designers. Ensure balances on all product invoices are zero prior to installation.Coordinate delivery logistics with our receiving team and the design team: prepare a detailed list of receiving report numbers on the delivery ticket, confirm delivery date and time, and ensure every detail is ironed out and confirmed with nothing left unresolved.Support the design team in installation preparation: prepare the installation list of all receiving reports and confirm all details with our receiving team well in advance, and participate in the installation debrief with Senior Designers.Ensure full project close-out in Studio Designer upon delivery completion. Manage the issue resolution process: coordinate with vendors, our receiving team, and the Office Manager to ensure damaged or incorrect items are addressed promptly, including repair coordination, replacement orders, returns, and vendor reimbursement for any associated costs.Maintain clear records of all open issues, tagging in Studio Designer for accurate issue resolution reporting to the design team, and track any financial losses related to issue resolution.Maintain the unidentified transactions spreadsheet in collaboration with the Bookkeeper and Office Manager: identify transactions, update records, and ensure corresponding invoices are properly labeled and saved in the shared drive. Proficiency in Studio Designer strongly preferred; experience with comparable project management software required.Proficiency in Microsoft Office Suite and Google Workspace; Smartsheet experience a plus.Excellent verbal and written communication skills.Highly organized with strong attention to detail across simultaneous projects.Ability to manage competing priorities and adapt within structured processes.Professional and composed in all vendor, client, and internal interactions.Valid driver's license and reliable transportation required; this role requires regular travel to vendor locations for pick-up and drop-off of items. Glenna Stone Interiors is a nationally recognized luxury interior design firm based in Chestnut Hill, Philadelphia.

This role provides high-level administrative and coordination support across executive operations, marketing, and client experience. Maintaining a polished, client-ready studio environmentOrganizing materials, samples, and storagePreparing branded materials for client and partner meetingsMarketing Support Coordinating printing and ordering of marketing collateralConducting research and coordination for marketing initiatives (events, venues, partners)Compiling information into clear summaries and spreadsheetsClient Experience & Brand Support 2+ years of experience in executive assistant, office administration, marketing coordination, or similar rolesExperience supporting leadership and managing multiple priorities in a fast-paced environment preferredFamiliarity with marketing platforms, content management systems, or design tools (Canva, InDesign, Later, etc.) Based in Philadelphia, Glenna Stone Interiors is the trusted firm for luxury homeowners who seek interiors defined by beauty, harmony, and radiance.

The Office Manager is responsible for delivering a luxury level of hospitality and studio management for clients, referral partners, vendors, and the internal team. The role also requires experience in basic bookkeeping and a willingness to jump in wherever needed to keep the studio functioning at the highest level. Serve as the first point of contact in the studio, ensuring an elevated experience for clients, referral partners, vendors, and team members.Maintain the studio to a luxury standard—tidy, organized, beautifully presented, and always prepared for guests and team collaboration.Provide seamless hospitality for external guests (clients, referral partners, vendors) and internal gatherings, from refreshments to GSI’s elevated touches.Anticipate needs proactively, supporting both the client-facing experience and the team’s daily workflow.Office & Team Support Oversee daily office operations, including facility management, managing incoming and outgoing mail, stocking inventory, and ensuring the studio runs smoothly day to day.Oversee and manage the company calendar, ensuring meetings, events, and deadlines are scheduled and communicated effectively.Coordinate GSI internal events and team-building activities to help foster a connected and supported culture (supporting the Director of Operations).Coordinate with the design team and vendors regarding our annual vendor meeting schedule; ordering lunches, arranging showroom visits, and providing support for vendor coordination overall.Organize and maintain the studio materials library so the design team can work efficiently and with ease.Act as a central resource for the team—ensuring questions are answered, logistics are handled, and systems operate seamlessly.Finance and Bookkeeping Support 2+ years of experience in office administration, hospitality, or executive assistant roles.Experience managing vendor relationships, events, or client-facing programs in a professional or luxury environment preferred.Familiarity with bookkeeping, accounts payable/receivable, and basic financial administration is advantageous.Skills

A luxury design firm based in Philadelphia seeks a talented Senior Interior Designer experienced in residential and commercial design projects. The ideal candidate will have over 7 years of experience, a strong design aesthetic, and a proven ability to lead projects effectively. Responsibilities include developing project designs, managing budgets, and mentoring junior designers. The firm values creativity, collaboration, and exceptional attention to detail. Perks include health insurance and PTO.

A luxury design firm based in Philadelphia seeks a talented Senior Interior Designer experienced in residential and commercial design projects. The ideal candidate will have over 7 years of experience, a strong design aesthetic, and a proven ability to lead projects effectively. Responsibilities include developing project designs, managing budgets, and mentoring junior designers. The firm values creativity, collaboration, and exceptional attention to detail. Perks include health insurance and PTO.

Glenna Stone Interiors is seeking a full-time, talented interior design professional to support all phases of residential and commercial design projects. The candidate will also play a key role in mentoring junior designers and contributing to a positive, forward-thinking team environment. Lead the development of project design in collaboration with the Design Director/Principal.Conceptualize and communicate design ideas through mood boards, imagery, and hand sketching.Develop space plans, project budgets, schedules, and programming documentation.Lead the selection and specification of finishes, materials, and furnishings.Oversee the preparation of design and construction documents.Interface with clients, contractors, and consultants; lead client meetings and presentations.Organize and manage project workflows and team member responsibilities.Review shop drawings, submittals, and respond to RFIs.Foster collaboration across project teams.Mentor junior designers and support their growth.Understand and apply building codes and systems. Based in Philadelphia, Glenna Stone Interiors is the trusted firm for luxury homeowners who seek interiors defined by beauty, harmony, and radiance. Glenna Stone Interiors is an equal opportunity employer committed to creating a diverse and inclusive workplace.