Executive Assistant

This role provides high-level administrative and coordination support across executive operations, marketing, and client experience. The position is responsible for ensuring day-to-day activities run seamlessly, supporting internal teams, and maintaining a polished and consistent brand presence across all touchpoints. Key Responsibilities Executive Assistant Tasks Administrative Coordination Managing and coordinating meetings and appointments, including calendar updates and communication for the PrincipalCoordinating business and personal travel arrangements for the Principal (flights, hotels, reservations)Coordinating personal appointments, cards, and gifting needs for PrincipalFinancial Administrative Support Monthly time billing administrative supportAssisting with project tracking data input and maintenanceMonthly financial reporting administrative supportSpecial Projects Conducting research to support GSI growth initiatives, as directed by leadershipCompiling findings into clear, organized spreadsheets and summariesSharing information and insights in a structured and timely mannerOperational Support Studio / Brand Presentation Maintaining a polished, client-ready studio environmentOrganizing materials, samples, and storagePreparing branded materials for client and partner meetingsMarketing Support Coordinating printing and ordering of marketing collateralConducting research and coordination for marketing initiatives (events, venues, partners)Compiling information into clear summaries and spreadsheetsClient Experience & Brand Support Executing client retention outreach (cards and gifting)Coordinating branded gifting and ensuring timely, polished delivery Qualifications Education High school diploma or equivalent required; Associate or Bachelor’s degree in Marketing, Business Administration, Communications, Hospitality, or a related field preferredRelevant certifications in marketing platforms, office administration, or project coordination are a plus .Experience 2+ years of experience in executive assistant, office administration, marketing coordination, or similar rolesExperience supporting leadership and managing multiple priorities in a fast-paced environment preferredFamiliarity with marketing platforms, content management systems, or design tools (Canva, InDesign, Later, etc.) strongly preferredExperience in a professional, client-facing, or luxury service environment is a plusSkills Exceptional organizational and time-management skills with strong attention to detailExcellent written and verbal communication skillsAbility to manage multiple responsibilities while maintaining accuracy and professionalismStrong interpersonal skills with a client-focused, service-oriented mindsetProactive problem-solving and ability to anticipate needsHigh level of discretion and confidentiality when handling sensitive informationProficiency in Microsoft Office Suite (Word, Excel, Outlook) and marketing/design toolsAbility to maintain a polished, professional presence aligned with brand standardsPhysical Requirements: Ability to move throughout the studio and remain on feet for extended periods as neededCapability to lift and carry materials up to 25 lbs (samples, marketing materials, packages)Manual dexterity for handling materials, organizing assets, and using office equipmentAbility to communicate clearly in person, by phone, and via digital platforms Firm Info and Culture Based in Philadelphia, Glenna Stone Interiors is the trusted firm for luxury homeowners who seek interiors defined by beauty, harmony, and radiance. Known for our award-winning, modern-meets-timeless aesthetic, we engage deeply with our clients and bring a 360-degree approach to both design and project management. Since 2010, we have served discerning clients across the greater Philadelphia area, Delaware, surrounding beach communities, and nationwide. At Glenna Stone Interiors, we are fully engaged in our work every day. We listen with intent, create with purpose, and grow through challenges. We celebrate our successes as a team and find joy in turning what our clients believe is impossible into a dream realized. Our designs foster harmony, deepen connections, and enrich the human experience. Equal Opportunity Statement Glenna Stone Interiors is an equal opportunity employer committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected classification under applicable laws.