Senior Bookkeeper / Office Administrator (Part Time)

We’re a small, close-knit business seeking an experienced and detail-oriented Part-Time Bookkeeper to join our team. This role is ideal for someone with a strong background in bookkeeping, accounting and office management, particularly in small business environments, who values a flexible work schedule. We’re looking for someone who enjoys working independently, takes ownership of their work, and appreciates the flexibility and personal connection that comes with supporting a small business team. This position offers a high level of autonomy, flexible scheduling, and the opportunity to make a meaningful impact without the structure of a large corporate environment. If you have a proven track record in accounting and are looking for a meaningful, part-time role where your expertise will make a real impact, we’d love to hear from you. Who We Are: We are a small interior design, flooring, and construction company. Specializing in the senior housing industry we design, furnish, and complete interior flooring and construction finishes in new construction and remodel projects across the western United States. This role will work closely with ownership and project managers on all financial aspects of the business. What You’ll Do: o Invoice Processing: Review, approve, and process invoices with receiving documents and/or verify approval of invoices with project managers ensuring accurate verification of purchase orders, receipts, and vendor invoices before processing payments o Vendor Setup and Communication: Manage the vendor setup process, including verifying vendor information and maintaining accurate records in the accounts payable system. Communicate with vendors to resolve invoice discrepancies and handle payment effectively o Payment Processing: Manage and oversee the preparation and processing of weekly payments to vendors, including checks, electronic transfers, and other payment methods. o Reporting & Compliance: Ensure compliance with internal controls, company policies, and regulatory requirements. o Expense Reimbursement / Credit Card Processing: Process employee expense reports/reimbursements and monthly credit card statements. Perform monthly credit card reconciliation ensuring adherence to company policies and proper documentation. o Accounts Receivable: Post payments to appropriate accounts when we receive checks. o Banking: Create and deliver accurate bank deposits o Office HR – Oversee distribution of Employee Health Insurance and 401K plan information to employees o Business Insurance – application for certificates of insurance as needed. Maintain updates to policy regarding all items and vehicles covered. Ensure insurance policy certificates are given to management for vehicles. Maintain up to date insurance notebook. o Business Compliance & Taxes: Help maintain business licenses, registrations, and tax filings for multiple states. Track deadlines, assist with required filings and payments, and help ensure company records remain current and compliant. Coordinate with management and outside professionals as needed regarding licensing, insurance, and tax-related documentation. o Process Improvement: Identify and lead efforts to improve accounts payable processes and increase efficiency. What You need to have: o Background with knowledge and experience in all phases of accounts payable or combined experience/applicable skills o Experience with QuickBooks required. Please detail QuickBooks skills and experience in cover letter. o Proficient computer skills – (Excel, Word, Outlook). o Attention to detail and ability to self-teach new skills o Excellent written and verbal communication skills a must to excel in flexible in office/WFH environment o Ability to calculate estimates, discounts, and percentages (Strong math skills) o Positive attitude, willingness to be a team player, and learn about all aspects of the business as it pertains to the position. What we offer: o Salary $25-$35/Hr. DOE o Company Cell Phone or Monthly Reimbursement o Schedule: Part time 20-30 hours per week. Flexible work schedule upon completion of onboarding training, timeline DOE. We have a few weekly in office needs but would love to work with the right candidate to develop a schedule that works for both parties. Next Steps: o Please respond with an uploaded resume and cover letter and or email Michael Weidmann (michael.weidmann@cillc.us) Job Type: Part-time Pay: $25.00 - $35.00 per hour Benefits: Employee discount Flexible schedule Work Location: In person