Design Studio Bookkeeper & Procurement Manager Houzz Pro/ QBO

Job Summary Studio Business & Procurement Manager Bookkeeping | Operations | Houzz Pro *Riva Design, Inc. | Oakdale, California Full-Time | In-Office Position* Riva Design, Inc. is an established, award-winning interior design firm specializing in luxury residential, multifamily, senior living, healthcare, and commercial interiors throughout California and beyond. We are looking for an experienced Studio Business & Procurement Manager to become the operational backbone of our growing design studio. This is a full-time, in-office position based in Oakdale, California. Because this role involves daily collaboration with our design team, vendors, and clients, remote and hybrid work arrangements are not available. This is much more than a bookkeeping position—you will oversee the financial, procurement, project administration, and day-to-day business operations that keep our projects moving and our clients well served. If you thrive on organization, enjoy solving problems, love creating efficient systems, and take pride in delivering exceptional customer service, we’d love to meet you. About the Role As our Studio Business & Procurement Manager, you’ll work closely with the Principal Designer to oversee the day-to-day operations of the business. You’ll manage bookkeeping, procurement, project administration, and office operations while ensuring every project stays organized from proposal through final installation. This position is ideal for someone who enjoys wearing multiple hats, takes ownership of their work, and wants to grow with a well-established creative business. Primary Responsibilities Bookkeeping & Financial Management ●* Manage day-to-day bookkeeping in QuickBooks Online* ●* Process accounts payable and accounts receivable* ●* Reconcile bank and credit card accounts* ●* Prepare financial reports and maintain accurate records* ●* Coordinate with our CPA* ●* Monitor project profitability and financial accuracy* Procurement & Project Management (Houzz Pro) ●* Manage procurement for all interior design projects using Houzz Pro* ●* Create and maintain purchase orders* ●* Track furniture, lighting, plumbing, artwork, accessories, custom furnishings, and finish orders* ●* Monitor lead times, shipping updates, and backorders* ●* Coordinate with vendors, manufacturers, freight companies, receiving warehouses, and installers* ●* Schedule deliveries and installations* ●* Resolve freight claims, damages, shortages, warranty issues, and returns* ●* Maintain accurate project budgets, documentation, and procurement records within Houzz Pro* ●* Communicate order updates proactively with clients and the design team* Office & Studio Operations ●* Maintain organized project files and documentation* ●* Manage office systems and administrative procedures* ●* Coordinate meetings, appointments, and installation schedules* ●* Maintain and organize our materials and sample library* ●* Meet with manufacturer representatives to keep our resource library current* ●* Assist with weekly studio organization and office operations* ●* Identify opportunities to improve systems, workflows, and overall efficiency* Client & Vendor Relations ●* Provide exceptional customer service* ●* Communicate professionally with clients, contractors, installers, and vendors* ●* Follow up on orders, shipments, scheduling, and project milestones* ●* Build and maintain strong vendor relationships* ●* Help ensure every client has an outstanding experience with Riva Design* Qualifications Preferred qualifications include: ●* 3+ years of bookkeeping, business management, procurement, or office operations experience* ●* Strong QuickBooks Online experience required* ●* Houzz Pro experience strongly preferred* ●* Excellent Microsoft Outlook, Excel, and Word skills* ●* Experience in interior design, architecture, construction, furniture, cabinetry, or another project-based industry is highly desirable* ●* Outstanding organizational and time management skills* ●* Excellent written and verbal communication* ●* Ability to manage multiple priorities in a fast-paced environment* ●* Professional, dependable, and solution-oriented mindset* Preferred Software Experience ●* Houzz Pro* ●* QuickBooks Online* ●* Microsoft Office 365 (Outlook, Excel, Word)* ●* Dropbox* What We’re Looking For The ideal candidate is someone who: ●* Enjoys creating efficient systems and processes* ●* Is exceptionally organized and detail-oriented* ●* Thinks proactively and solves problems independently* ●* Takes ownership and follows projects through to completion* ●* Communicates confidently and professionally* ●* Works well with clients, vendors, and team members* ●* Wants to build a long-term career with a growing interior design firm* Why Join Riva Design? At Riva Design, you’ll become an essential member of a collaborative team dedicated to creating exceptional interiors throughout California. You’ll have the opportunity to make a meaningful impact on our operations, help improve our systems, and contribute directly to the continued growth of the firm. Benefits ●* Paid holidays* ●* Paid time off* ●* Professional development opportunities* ●* Supportive, collaborative team environment* ●* Beautiful studio in Oakdale, California* How to Apply Please submit: ●* Your résumé* ●* A brief cover letter explaining why you’re interested in this position* ●* Your desired compensation* ●* Three professional references* Bonus: Tell us about your experience using Houzz Pro, QuickBooks Online, or other project management software to improve efficiency and manage procurement. Background check and professional references are required prior to employment. Pay: $30.00 - $40.00 per hour Benefits: 401(k) Paid time off Work Location: In person