Accounts Payable Specialist

About the Job Position: Accounts Payable Specialist Location: Salem, OR Compensation: $25-$30/HR DOE Hours: Monday – Friday 8am – 5pm. Flexible work schedule possible upon completion of 3-6 month onboarding and training Who We Are: We are a small interior design, flooring, and construction company. Specializing in the senior housing industry we design, furnish, and complete interior finishes in new construction and remodel projects across the western United States. Working as a small tight knit team “family atmosphere” this role will work closely with ownership and project managers on all financial aspects of the business. What You’ll Do: o Invoice Processing: Review, approve, and process invoices with receiving documents and/or verify approval of invoices with project managers ensuring accurate verification of purchase orders, receipts, and vendor invoices before processing payments o Vendor Setup and Communication: Manage the vendor setup process, including verifying vendor information and maintaining accurate records in the accounts payable system. Communicate with vendors to resolve invoice discrepancies and handle payment effectively o Payment Processing: Manage and oversee the preparation and processing of weekly payments to vendors, including checks, electronic transfers, and other payment methods. o Reporting & Compliance: Ensure compliance with internal controls, company policies, and regulatory requirements. o Expense Reimbursement / Credit Card Processing: Process employee expense reports/reimbursements and monthly credit card statements. Perform monthly credit card reconciliation ensuring adherence to company policies and proper documentation. o Accounts Receivable: Post payments to appropriate accounts when we receive checks. o Banking: Create and deliver accurate bank deposits o Office HR – Oversee distribution of Employee Health Insurance and 401K plan information to employees o Business Insurance – application for certificates of insurance as needed. Maintain updates to policy regarding all items and vehicles covered. Ensure insurance policy certificates are given to management for vehicles. Maintain up to date insurance notebook. o Business Compliance & Taxes: Conduct compliance checks for State Licensing and Tax Liability. Oversee proper application, payment, and reporting for multi-state business license & tax compliance, registrations, and certifications. Duties include confirming accurate state/county/city tax rates, filing deadlines, and payment on a cash basis. o Process Improvement: Identify and lead efforts to improve accounts payable processes and increase efficiency. What You need to have: o Background with knowledge and experience in all phases of accounts payable or combined experience/applicable skills o Proficient computer skills – (Excel, Word, Outlook). o Experience with QuickBooks required. Please detail QuickBooks skills and experience in cover letter. o Attention to detail and ability to self-teach new skills o Ability to calculate estimates, discounts, and percentages (Strong math skills) o Positive attitude, willingness to be a team player, and learn about all aspects of the business as it pertains to the position. What we offer: o Salary $25-$30/Hr. DOE o Paid Holidays, PTO after 90 days, employer paid health insurance after 90 days (Vision and Dental employee option), 401K (Eligibility for enrollment & Employer 3% contribution after 1 year) in accordance with our applicable plans and policies. Next Steps: o Please respond with an uploaded resume and cover letter and or email Michael Weidmann (michael.weidmann@cillc.us) Job Type: Full-time Pay: $25.00 - $30.00 per hour Benefits: • 401(k) • 401(k) matching • Employee discount • Health insurance • Paid time off • Parental leave • Retirement plan Schedule: • 8 hour shift • Monday to Friday Work Location: In person